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Expense Management

Automate & Control Your Global Expenses Across All Entities

Q: What is automated expense management?

Automated expense management uses technology to capture, approve and reconcile expenses without needing manual data entry.

Q: Does Fyorin support manual expense claims?

Yes, employees can create claims for expenses made outside a Fyorin account and submit them for reimbursement.

Q: How does reporting an expense work on Fyorin?

If an employee pays with a Fyorin card, a claim is automatically created and pre-populated with the transaction details. For out-of-pocket expenses, employees can add items manually.

Q: How does integration with accounting systems work?

Fyorin syncs with your accounting or ERP software and matches transactions to ledger entries automatically. This prevents double-entry or reconciliation errors.

Q: Can Fyorin handle multi-currency and cross-jurisdiction spend?

Yes, Fyorin supports multi-currency cards, cross-border payments, tax automation and controls for entity-specific policies.

Q: Can one reimburse expenses through Fyorin?

No, Fyorin is not an expense reimbursement system. It provides prepaid virtual accounts or physical cards that can be topped up in advance, allowing proactive expense control.

Q: What type of cards can you issue?

We can issue Mastercard Commercial Debit Card and soon launching Discover Corporate Debit Card, and Discover Commercial Travel Card. All the cards on the Fyorin platform can be operated as prepaid (balance guaranteed to the card), or as debit (limit set on card, but depends on the balance of the linked account).

Q: What are the typical card usage and transaction limits?

The limits vary based on the product and are shown on each card on the Fyorin platform. Default limits start from €5,000 but can increase to higher limits more than €250,000. Higher limits would require tighter controls set on the usage of the card. These controls can be easily set dynamically on the Fyorin platform. Physical cards inherit the limits assigned to the linked virtual card. Additionally, administrators can set default ATM limits, and further modify them for each physical card.

Automated expense capture, coding and reconciliation

Prepaid virtual and physical expense cards

Centralised controls, policies and entity-level governance

Unified visibility of all spend across subsidiaries, teams and currencies.

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Built for Centralised, Scalable Expense Management

Built for finance teams that need centralisation, automation and scalable control, Fyorin brings clarity to global spend management while maintaining flexibility across entities. Businesses get governance, visibility and compliance, delivered efficiently.

Smart Card Issuance & Spend Controls

Instantly issue virtual and physical prepaid business expense cards to employees, departments, or teams. Configure each card to block or allow payments using precise spending controls ranging from merchant type to geography to time-based usage windows. Accept pre-approved claims from allocated budgets. Pause or revoke any card immediately, giving financial managers complete control from a central dashboard for real-time protection and oversight.

Automate Expense Capture & Claim Processing

Employees upload receipts directly through the portal, while Fyorin captures and organises the data automatically. Submit claims for non-card expenses , without complex forms, while the system detects missing information, duplicate entries and out-of-policy items. With automated expense coding, every claim is categorised accurately and ready to sync with your accounting software.

Enhanced Governance Without Losing Flexibility

Customise Fyorin to fit your organisational structure. From ledgers and cost centres to multi-entity set-ups across countries and jurisdictions- with Fyorin, your business can gain real-time visibility into spending trends at both the group and individual subsidiary levels. Apply entity-specific rules and automate the correct VAT, GST, or tax rates to maintain compliance across jurisdictions.

Connect Directly to Your Financial Stack

Use Fyorin to integrate expenses across banking and account systems or ERP for end-to-end control. Transaction data syncs automatically, eliminating manual entries and minimising reconciliation errors. Matching each expense to its corresponding invoice or payment, ensures that your accounting records are always accurate.

From Expense to Reconciliation - Here’s the Flow

Step 1

Employee makes a transaction using a Fyorin card or submits a claim.

Step 2

System auto-categorises, flags anomalies and routes approvals. Finance reviews and approves where needed.

Step 3

Expense syncs to accounting and reconciles against invoices or payments

Who It's For: Designed for Finance Teams in Global & Multi‑Entity Businesses

Fyorin is built for companies needing to manage spend across teams and borders. Travel and professional services firms benefit from streamlined per-diem, employee travel and client-expense handling, while e-commerce and retail organisations can monitor vendor spend and departmental budgets in real time. Tech and SaaS teams can get oversight of global teams, R&D travel and remote workforce expenditure. Multinational enterprises can consolidate spend across subsidiaries in different countries while mid-market organisations scaling internationally can reach enterprise-level control without adding operational complexity.

Solutions for Aviation

Solutions for Practice Firms

Fyorin was a solution to group-wide financial challenges. It made paying staff and expenses in Malta easier and reduced charges incurred from traditional banking channels. Plus the ability to manage different credit cards for budgeting purposes is very handy. It allows for better control over expenses and budget allocations.

Rodger Williams

Elite Group

With Fyorin it’s easy for us to just send over the local payment details to our US clients and receive payment in USD. There's a number of service providers we need to pay in the UK so being able to quickly exchange the funds into GBP and do the payments is another benefit. All these payments go through very quickly.

Andrei-Andy Linnas

Thought3D

Global Expenses Made Easy

Save Time at Every Step

Reduce time spent on manual expense handling by automating data capture, coding, reconciliation and approval. Finance teams experience speedy matching of expenses to accounting entries, smoother approval cycles and up to 70% faster reconciliation rates.

Strengthen Control & Compliance

Get entity-wide visibility with rule-based controls that keep your organisation compliant and audit-ready. Automated tax coding and policy enforcement, coupled with real-time alerts, reduces approval errors by as much as 50%. With Fyorin, your finance leaders get a clear, consolidated view of spending across the business and different jurisdictions, with each transaction aligned with internal policies and local regulations.

Optimise Costs, Scale with Confidence

Using Fyorin helps organisations looking to control their costs. . Reduce overspending , avoid reimbursement overheads and capture FX savings regardless where you operate . Real-time insights empower finance teams to control costs proactively, while multi-currency cards business accounts and cross-border capabilities help your growth.

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